How do i fill a Sample Submission Form?

Work Instructions: Standard Sample Submission Form Guidelines
Revision date:10/7/2024	Rev. No. 1
CN–WI–86	PAGE 1 of 1

All clients submitting samples to Crop Nutrition Laboratory Services Ltd (Cropnuts) for analysis are required to complete a sample submission form to accompany the samples.

The submission form for different sample types can be accessed on the Cropnuts Website https://cropnuts.com/resources/ .

All information should be filled out clearly and accurately as the client wants it to appear on the final report, and should match the information on the physical sample.

Samples will be delivered alongside the sample submission form and any other relevant documents such as Local Purchase Orders (LPO), to Crop Nutrition Laboratory Services Ltd, Limuru, Kenya.

This is a guide on how to complete a sample submission form to ensure all necessary client and sample information is accurately captured.

	Section	Description
1.	Individual/Company Name:	Enter the name of the individual or company submitting the sample. This will be the official name as the client would want to appear in the final analysis report.
2.	Farm/Site Name:	Specify the farm or site name where the sample was taken. Only one farm name should be used per form. This will differentiate where a client has different farms/Sites.
3.	LPO Number (if applicable):	Indicate LPO number (Local Purchase Order) if required for your company. Submit the LPO document alongside the samples.
4.	Contact Person:	Provide the name of the primary person who will be responsible for receiving the reports and communication about the samples.
5.	Mobile Number:	Enter the contact person's phone number for efficient communication.
6.	Email Address:	Indicate clearly an email address(es) where the Schedule of analysis, Invoice and analysis results will be sent.
7.	Sales Representative (if applicable):	Indicate Cropnuts staff you engaged with before the submission, please mention their name.
8.	Sampler Name (if applicable):	Indicate if someone other than the contact person collected the soil samples.
9.	Sample Name/Field/Block/Water Source/:	Assign a unique name to identify each individual sample and track the location where it was taken. This must match the Id number indicated on the physical sample.
10.	Analysis Name & Code:	Reference the appendix section or quote provided to select and indicate the analysis name and code required for each sample. If multiple analysis are required indicate the multiple names & codes.
11.	Additional sample details (Depend on sample type)	Indicate additional sample information requested on submission form depending on the sample type. Also indicate if there are any special instructions.

Any clarifications may be directed to support@cropnuts.com or Phone: +254071109444

Thank you for choosing Cropnuts.